Page 301 - Urban Construction Project Management

256 Chapter Thirteen
Exhibit 13-8
Responsible
(Continued) Agenda Item Party Due Date Comments

15. Identify items that may fall in multiple
subcontractors’ trade jurisdictions, and
ensure that they are purchased in a
coordinated manner to purchase and
install the items only once.
16. Review recommendations for award
of subcontracts.
17. Advise the owner and their consultants
of the expected turnaround approval time
for each subcontractor trade award.
18. Establish the approval authority
required for the award of subcontracts.
19. Advise the owner of subcontractor trade
awards and project commitments against
the budget.
20. Review status of the bid and award
process against the schedule and
budget.
21. Review alternate bid prices taken and
their status.
22. Update open items list.
23. Review any new business.

process. Chapter 16 contains additional information on the coordination process.
Exhibit 13-9 contains a sample agenda for a coordination meeting.

Safety Meeting

Safety meetings are held with all of the subcontractors working on the site and their
personnel. The meeting that each subcontractor has with its workers is referred to as a
tool box meeting. Chapter 5 discusses safety and tool box meetings in more detail.
Exhibit 13-10 contains a sample agenda for a safety meeting.

Pre-Construction Meeting

Pre-construction meetings are held at the beginning of the project as described in more
detail in Chapter 1. Exhibit 13-11 has a sample agenda for a pre-construction meeting.

Contract Review Meeting
It is important that the owner and CM/GC define their contractual relationship early on
in the project life cycle, as described in Chapter 9. Exhibit 13-12 contains a sample
agenda for a contract review meeting.