Page 298 - Urban Construction Project Management

Meetings and Communications 253
Exhibit 13-6
Responsible
Item Party Due Date Comments (Continued)
15. Establish the construction
contingency, separate from
the design contingency, to
cover items encountered
during the construction process.
16. Establish the formulation for
a guaranteed maximum price
(GMP), if one is contractually
required.
17. Update budget open items list.
18. Anticipated cost review.
19. Review budget qualifications
and exclusions.
20. Evaluate value engineering
options if the project is over
budget.
21. Evaluate special administrative
programs and the cost to
administer and comply with same.
22. Review any new business.

project requirements, schedule, insurance, phasing, and out of sequence work to ensure that
the bid is complete and to make adjustments as required to properly level the bids and com-
plete the analysis of the same. Subcontractors are often asked to sign the leveling sheet to
ensure that they have the full scope of work and to avoid future misunderstandings there-
after. Chapter 16 explains the bid leveling process and contains examples of bid leveling
sheets. A sample agenda for a bid and award meeting appears in Exhibit 13-8.

Coordination Meeting

Coordination meetings are held by the CM/GC with all of the pertinent subcontractors
to coordinate the timing, location, and sequence of work to be installed for the project.
The sheet metal/mechanical subcontractor usually starts the coordination process, given
that the ductwork and piping is large and is the least flexible component to be installed.
Once the sheet metal and piping right of ways have been established, the other trades
such as the plumber, electrician, and sprinkler subcontractors will place their work on
the coordination drawing and identify any conflicts that may exist. It is important that
no construction materials be installed prior to the processing and approval of the coor-
dination by all of the trades. If a subcontractor installs construction materials prior to
the approval of the coordination drawing, then they are liable for the relocation if a con-
flict exists. It is a lot easier to move it on paper, with a pencil and eraser, than in the field
once installed. Three-dimensional AutoCAD drawings greatly facilitate the coordination